It’s a question we get asked a lot: “Should I ship to the advance warehouse or direct to the tradeshow site?” The answer really depends on your tradeshow schedule and / or the size of your booth.

When you exhibit at a tradeshow, you have to ship your booth, booth furnishings, marketing collateral and handouts, and product to the show site in order to have a successful show. Your shipping choices are to ship direct to the tradeshow floor to arrive when your booth staff does, or you can ship days or even weeks earlier to the advance warehouse. Here are the advantages and disadvantages of both options.

Shipping Direct to Show Site - Advantages

• You can wait until the last minute to get everything ready to ship, such as booth graphics, product prototypes or mock-ups, and marketing collateral
• Your material handling charges will be a bit lower**
• You can ship small packages directly to the show floor

Shipping Direct to Show Site - Disadvantages

• Your shipment may be one of hundreds arriving at the same time, so even though it may arrive early in the day, it might not reach your booth until much later
• The I & D (Install and Dismantle) team waiting to build your booth may have to wait for your shipment, causing you to incur overtime charges
• If your shipment arrives earlier or later than your move-in time, you will incur additional charges
• If you have a targeted move-in time assigned by the show, you may have to pay higher shipping charges for guaranteed delivery during your assigned move-in window
• You may have to pay overtime charges, especially if your shipment has to arrive on a weekend or after hours

Advance Warehouse - Advantages

• Each show has a dedicated warehouse for delivery and storage of all shipments. Your materials are kept dry and secure until show time
• On the first day of move-in your freight will be waiting for you at your booth
• You can confirm your shipment has arrived and that everything is intact. In the event damage does occur, you have time to react and adapt
• The weather! Tradeshows often take place in months when severe weather can delay your shipment
• Your shipment can typically arrive up to 30 days prior to move-in, meaning delivery dates and times are more flexible so you can lower your shipping costs by using a non-priority service

Advance Warehouse - Disadvantages

• If your freight arrives after the deadline, it will still be received, but additional charges will apply
• The warehouse will only accept crates‚ palletized items, trunks/cases and carpets. Loose or small packages must be sent directly to the show site
• Slightly higher drayage (material handling) fees**

** A word about material handling / drayage fees: Material handling fees are charges based on various operational activities, such as storage of your freight, labor and equipment to unload inbound shipments, delivery to your booth, delivery of empty containers to and from storage, and moving materials from your booth to the outbound carrier. Material handling fees are unavoidable; you pay them whether you ship to the advance warehouse or the show site. Typically, advance warehouse material handling fees are only about 10% higher than show site material handling fees.

Our suggestion: if you are not constrained by a tradeshow schedule that forces you to ship your booth from one show to the next, the advance warehouse is your best shipping option. It might be a bit more expensive, but the time, stress and anxiety savings will more than make up for it.

If you have a small tabletop or pop-up booth that can be assembled quickly with no help needed, and you are not anticipating any potential weather delays, shipping direct to the show site is an acceptable option.

We’ve helped thousands of companies ship their tradeshow materials and we’ve accumulated a great deal of knowledge, tips, and tricks to make your tradeshow experience a smooth one. Email us at sales@PartnerShip.com for more information or with any tradeshow question! 

If you're a freight shipper, it's important to understand each type of transportation to be sure you are not wasting valuable resources. Truckload freight refers to larger shipments - usually over 10,000 pounds and/or requiring an entire semi-trailer. These types of shipments have their own set of rules, benefits, and nuances separate from other freight that makes truckload shipping a complicated transportation mode to master. Not to worry, as PartnerShip has created a new white paper designed to help you navigate the world of truckload freight! You'll learn:

• What constitutes a truckload shipment
• The benefits of shipping truckload versus other types of freight
• The specialized equipment available for your shipments
• How to obtain an accurate and cost-effective truckload quote

Click here to download this free white paper!

Visit PartnerShip.com/WhitePapers for a number of PartnerShip white papers on various shipping topics. Be sure to check back periodically as we continue to add new content! As always, the freight shipping experts at PartnerShip are here to lend a helping hand. Give us a call at 800-599-2902 or email sales@PartnerShip.com.

Now that the countdown is over and you’ve vacuumed most of the confetti out of your carpet, it’s time to look forward to the rest of the year and make (hopefully not empty) promises to yourself for a better future. Your overall resolution as a business, when it comes to your shipping operation, should be to save money. In order to successfully achieve this resolution over the next year, you’re going to have to make sure key operations and processes are in place and followed. Not to fear, as Your Shipping Connection, we’ve compiled 5 recommended resolutions for your company to make in 2016 to achieve your end goal – saving money!

1. Consolidate - As a general rule, one big order ships for less than three smaller orders. That means businesses should consider consolidating multiple orders into a single large shipment whenever possible, and always try to minimize the number of packages it sends. All too often, shipments are arranged as they come in from sales or order processing. However, a little planning and visibility will go a long way towards saving on shipping costs, supplies, and time.
2. Commit to Saving on Inbound Shipments - Many companies that have outbound freight will more often than not have shipments coming into their facility from vendors and suppliers. These shipments are often billed to the consignee even though the consignee has no control over how the shipment is shipped or handled by the carrier. Even if your company isn’t seeing a direct invoice for these shipments, there’s no such thing as “free shipping” and the charges are probably being hidden elsewhere. In short, staying on top of your inbound shipping cultivates a healthy bottom line.
3. Avoid Reweighs and Reclasses – Making this simple commitment to a more detail-oriented shipping operation will no doubt save you time and money in the long run. Most of avoiding costly reweighs or reclasses comes down to one document – your Bill of Lading (BOL). Make accuracy a priority on your BOL and enjoy a hassle-free shipping operation.
4. Make New Connections – If you’re not yet working with a 3^rd Party Logistics (3PL) partner, you can knock the above resolutions (and many more) out of the park in 2016. There are many benefits to taking on a shipping partner, but, in short, a good 3PL should put a great deal of effort into concentrating on the shipping industry, developing solid relationships with carriers and drivers alike, and leveraging that stability into savings and service for their customers. Thereby taking costly time commitments from your staff and providing savings for your company.
5. Catch-up on Your Reading – Between our blog and our white papers, PartnerShip puts out a great deal of information to keep you informed on happenings in the constantly changing shipping industry and tips on how to save money on any and every shipment.

Interested in making and keeping these resolutions? Consider PartnerShip as your dedicated shipping partner! We have over 25 years of experience managing less-than-truckload (LTL), tradeshow, truckload, and small package shipping operations for thousands of businesses. Every year since 1989 our New Year’s resolution has been to save you money! 

Visit PartnerShip.com/LearnMore for more information.

During the holidays and the harsh winter months it's more important than ever to protect yourself against weather delays for your FedEx^® small-package shipments. Here are a few tips to keep in mind this season when using FedEx:

• Build in extra days for shipping. The best way to be proactive about potential service delays is to give yourself more time. You might not always have the luxury of being able to send your shipment a few days early, but try not to wait until the last minute in case Mother Nature decides to strike. 
• Sign up for shipment email notifications. When you create a FedEx shipment you have the ability to sign up for email notifications. These notifications can tell you when your package has been tendered to FedEx, has been delivered, and everything in between. It’s a good way to keep an eye on the status of your shipment. 
• Bookmark the FedEx Service Alerts page. FedEx updates this page with the latest service alerts to keep you informed on any potential service interruptions.
• Subscribe to the FedEx email list to get the latest service alerts via email. That way you can receive real-time alerts right in your inbox.
• Utilize FedEx InSight^®. When you register for this helpful tool, you can proactively check the status of your shipments without a tracking number, receive email notifications, and monitor all your shipments simultaneously. If you’re a high-volume shipper, this is great way to manage the status-tracking of all of your individual shipments.

Through an association shipping program managed by PartnerShip, you can receive exclusive discounts on select FedEx services. If you belong to an association we work with, take advantage of our free shipping benefits today. If you’re not sure if you qualify for one of our FedEx small-package shipping programs, contact us and we’ll find the solution that’s right for you.

Knowing how to properly check your inbound freight can save you from a big headache when handling any resulting claims. To help you understand exactly what you need to do in these situations, we’ve developed a new white paper on how to accept freight and handle claims. You’ll learn:

• What procedures to follow when receiving freight
• How to check for damages or shortages
• How to make notations on the delivery receipt
• The steps you need to take to file a claim
• How to improve your inbound shipping management

Click here to download the white paper!

If you receive shipments from your vendors, this white paper is a must-read. For more educational resources, visit PartnerShip.com/WhitePapers.

When you work with PartnerShip, you benefit from the personalized attention of a dedicated account representative who can provide you with routing management, claims assistance, and the competitive freight rates your business needs. Request a free inbound shipping analysis today by visiting PartnerShip.com/InboundAnalysis.

Trade shows are commonplace for just about every industry you can name. Millions of attendees flock to trade shows each and every year, and, for the exhibitors, trade shows provide a unique opportunity for face-to-face interaction with their customer base. However, before an exhibitor can get in front of customers, they need to get their exhibit materials to the show.

Shipping to a trade show comes with its fair share of pitfalls that could leave you high and dry at an event. Learn from other’s mistakes and shy away from the following top trade show shipping blunders:

1. Using the decorator – Most shows will use a third-party partner to manage the specifics of their show. Shipping falls under these specifics and the decorator will often times offer shipping solutions to exhibitors at a hefty mark-up. However, it’s important for all exhibitors to know that they have options and are under no obligation to use the decorator’s shipping rates. Shop around and find a great rate with a shipping partner you trust. You’ll be glad you did and most likely positively impact the show’s overall ROI for your company.
2. Paying extra drayage – Drayage is the charge for moving your exhibit materials from the dock to your booth space before the show. As well as moving your materials back to the dock at the end of the show. Drayage fees will vary based on the type of shipment, the amount of handling, the time of day, and other factors. Avoid paying extra by consolidating to one pallet/shipment and paying close attention to shipping deadline dates.
3. Mistakes in documentation and labeling – Properly documenting your shipping preferences are important before and after the show. On your shipment to the show, abide by the same methodology and rules you would on any freight shipment you send – accuracy in your freight class (trade show shipments are typically class 125), on the shipment weight, billing information, and consignee information is key. Also, provide ample labeling on the items contained on your pallet to guard against lost pieces in transit. After the show, fill out your material handling form carefully. List the shipment information provided by your carrier partner and pay extra attention to the “Bill To” section of the form. Leaving the "Bill To" blank could jeopardize previously agreed on pricing and leave you on the hook for a larger bill.
4. Not using the advanced warehouse - You have two options to ship your trade show shipment to your show: the advance warehouse or directly to the show site. Shipping to the advance warehouse gives you the ability to track your freight and ensure that it has been received, with time to double-check. Your freight will already be in place when you arrive for setup. Although some show decorators may charge slightly higher drayage for a shipment sent to the advance warehouse, the pros generally outweigh this cost.
5. Not planning for weather – If you do not ship early to the advanced warehouse and decide to go to the show site, be sure to build in a least an extra day or two for shipping. As we all know, weather in most parts of the country is unpredictable and doesn’t care if you’re left without a booth at your show. Plan ahead, give yourself extra time, and have your exhibit materials ready to go at the show when you are.

Avoid making these rookie mistakes and you’ll be shipping to trade shows efficiently and worry-free!

We attend and exhibit at over 50 trade shows a year and we’ve accumulated a great deal of knowledge, tips, and tricks to make your trade show experience a smooth one. Download our white paper, the 411 on Trade Show Shipping, or email us at sales@PartnerShip.com for more information or with any questions! 

There are many stress-causing challenges that can come along with shipping freight and, as Your Shipping Connection, we've put together a new, detailed white paper designed to ease your mind and have you shipping like a pro! The subject of the white paper is based on information gathered directly from shippers about their challenges and concerns when sending freight. We identify your main shipping concerns and then provide tips and best practices to off-set the stress of those concerns.

Click here to download this free white paper!

Visit PartnerShip.com/WhitePapers for a number of PartnerShip white papers on various shipping topics. Be sure to check back periodically as we continue to add new content! As always, the freight shipping experts at PartnerShip are here to lend a helping hand. Give us a call at 800-599-2902 or email sales@PartnerShip.com.

You have a small FedEx® package that's ready to be shipped, but you aren't able to drop it off at a FedEx location. Just schedule a one-time pickup. It's easy and convenient. Here is what you need to do to get started:

1. Go to the Pickups page on fedex.com. You can find this page by clicking on Schedule and Manage Pickups in the quick access section of the homepage or under Ship in the top navigation bar.

2. From here you’ll want to log in to fedex.com to access your account. If you don’t currently have a fedex.com account, you can easily register here.

3. Confirm or update your account number in the Account Details section. If you have multiple account numbers you’ll be able to select the one you want to use from the drop down menu.

4. Your account address will be pre-populated in the Pickup Address section. Look it over to make sure it is correct, and fill in any missing information. You can also use a different address by clicking the Change pickup address link at the top of the section.

5. Specify your pickup details like number of packages, ready time, or special instructions in the Package Information section.

6. If you’d like to set up notifications you can also do that by entering your email address in the optional Email Notifications section.

7. Once you’re ready, click Schedule pickup to submit your information.

You're all set! You can also manage your scheduled pickups under the My Pickups tab on the same page. Here you can view, edit, or cancel your pickups in one easy place.

Through an association shipping program managed by PartnerShip, you can receive exclusive discounts on select FedEx services. If you belong to an association we work with, take advantage of our free shipping benefits today. If you’re not sure if you qualify for one of our FedEx small package shipping programs, contact us and we’ll find the solution that’s right for you.

FedEx and UPS rates are increasing in 2020! Make sure you know what to expect so you can mitigate the impact to your bottom line. Our free white paper breaks down where you'll find the highest increases and explains some of the complicated changes you need to be aware of.

We’ve all seen and heard the lost and/or damaged shipment horror stories. Whether it’s a friend’s incident, a YouTube video of a not so careful delivery, or a firsthand experience - there is a definite stigma of damages and losses in shipping. Unsurprisingly, when we asked a group of customers about their greatest shipping concerns and challenges, shipment damages and losses were fourth behind price, “no shipping”, and transit times. However, shipment damages and losses can be preventable if the correct steps are taken to ensure a properly packaged shipment. Believe it or not, there is a large portion of damaged and lost shipments that can be attributed to packaging error rather than freight mistreatment. Below are some tips to keep your shipment in its desired condition: 

1. Packaging – Shipments must be properly packed to ensure damage-free transportation. While there are many nuances to different items that may be shipped, the overall advice we give is to use common sense with packing your specific commodity. You wouldn’t package ball-bearings the same as you would package glassware. Don’t be afraid to spend an extra couple bucks on packaging to ensure you’re not spending more after the fact. Be conscious of your chosen container’s maximum weight capacity, choose quality materials, leave enough room in boxes/containers for cushioning, and properly seal boxes with enough tape. Be mindful of these basic practices and your shipment will be well packaged and protected from normal shipping and handling.
2. Palletizing - The pallet will give the shipment a solid base to sit on and make movement on and off the truck easy and safe. When stacking your pallet, be sure your items sit squarely on the skid with no overhang. Box flaps and corrugations should face up. Make the top surface as flat as possible and secure cartons to the skid with banding, stretch-wrap, or breakaway adhesive.
3. Labeling - To ensure correct and timely delivery, freight needs to be labeled appropriately. Always follow these guidelines:
   • Remove or completely cover old labels.
   • Place labels on each box and each side of the overall shipment.
   • Do not place labels over a seam or closure on top of sealing tape.
   • Place a duplicate form of address information inside the container for added protection.
   • You should always be able to locate a full return address on the shipping label.

Even the best laid plans can go awry, that’s why it’s always a good idea to be well versed in the steps to take if a shipment happens to be damaged or lost. Submitting claims may sound scary, but keeping your cool and following the basic steps of taking pictures, saving the damaged freight, identifying the shipment value, and contacting your carrier or 3PL partner to begin the claims process will keep you ahead of the curb.

It’s always a carrier’s goal to deliver a shipment in perfect condition - no one wants to go through the claims process. But, as shown in this post, a well-cared for shipment while in transit is only half the battle. Packaging and labeling your shipment correctly will help ensure a smooth shipping operation for you and your company.

Dealing with a damaged shipment? Find out what you need to know about filing a freight claim.

Keeping customers informed and improving services are two of the main focuses of PartnerShip. That’s why we regularly seek feedback from customers and tailor our offerings and content to your needs. We recently asked a group of customers about their biggest challenges when shipping freight and received "managing transit times" as the third most mentioned challenge at 14% of overall responses. We’ll address this concern and provide some best practices to keep your mind at ease when scheduling and shipping your time-sensitive freight. 

Managing the logistics for a company can be a trying task with multiple, and seemingly endless, steps along the way. Gathering materials, being sure to correctly package, and accurately completing your paperwork seemed like a lot in itself, but the most important step lies ahead – making sure it gets to where it needs to go on time. All previous work is rendered pointless if this stage is not completed. 

Before shipping your freight, here are items to keep in mind to ensure there are no hiccups in your transit:

• Accuracy on your bill of lading (BOL) is key to keeping your shipment on track and avoiding time consuming reweighs or reclassifications from carriers. Knowing your freight classes as well as accurately weighing your shipment is extremely important to getting your shipment to it’s destination on time.
• No one likes paying more for their shipping, but knowing which accessorials to add when scheduling your freight shipment will save you from situations like a refused delivery that could have been avoided by including a lift gate. Accessorials like advance notification can also help you and your company better manage your time when shipping freight.
• Considering guaranteed options from carriers will provide you with a little more insurance when scheduling a shipment where you may be unsure about the time-frame's likelihood. While the guaranteed options cost a bit more, paying a little extra when you know you need it is better than the fallout that comes from the alternatives. 

Setting yourself up for a properly timed shipment mostly occurs before the carrier is even dispatched to your location, but there are a few measures you can take during and after your freight is in transit:

• Late pickups can be frustrating, but they occasionally happen as drivers get detained with earlier pickups, encounter trailer capacity issues, are caught in heavy traffic, etc. Our customer service team at PartnerShip does a great job staying on top of pickup times and securing a time commitment from the carrier's dispatch when needed. However, often times it makes sense for you, the customer, to call the carrier directly in the event you need to work out a new time or solution.
• Stay on top of your shipment by using our track shipment tool to check the status of your shipment and get an estimated time of delivery (ETA). All you will need is the tracking, pro, or BOL number and the carrier you used for your shipment. 
• If you find yourself sending multiple shipments of similar specifications to the same consignee, as many companies do, making notes and keeping a close eye on your shipping history can help you effectively prepare for the future. Track your experiences with certain carriers as they use different lanes to transport shipments. PartnerShip also works with many regional and local carriers that specialize in certain geographical regions. 

When all is said and done, planning still only amounts to a portion of the battle. It’s important to remember that freight carrier transit times are estimations and can vary due to weather, traffic, and mechanical issues. Yes, a carrier’s goal is to stick as closely as possible to the transit times provided and deliver to a happy consignee. However, we live in an imperfect world and things don’t always work out that way. Plan ahead and give yourself the best chance possible of a timely shipping operation.

As always, PartnerShip is here to help manage your company's logistics and keep your shipping operation a smooth running process. Feel free to contact PartnerShip with any questions or concerns.